Copyright©2008 FLK Lettings is a trading style of FL Kuen.Ltd Company registered England No. 5739077. A member of The Property Redress Scheme, a government authorised consumer Redress Scheme for Lettings, Property Management and Estate Agent and other Property Professionals.    Accredited Member of The National Residential Landlords Association(NRLA)


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FLK Lettings.co.uk

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A property is reserved for a maximum of 14 days by paying a ‘Holding Deposit’ to rent a particular property on a set move in date, subject to contract, passing ‘Right to Rent’ check and the receipt of suitable references. The amount equivalent to 1 weeks rent is taken from the tenant(s) wishing to move into the property. A property will only be reserved once the Holding Deposit paid to FLK Lettings is received in cleared funds. NB. We can only accept payment of Holding Deposit from the prospective tenant only, where there are more than one prospective tenant, we can only accept payment from one of the tenants.

Holding Deposit

Referencing

Each application must be submitted with every potential tenant completing the relevant application forms in full.  In certain circumstances, where referencing results in a borderline decision or potential tenant is not on Electoral Roll or not in Full-Time Employment for at least 6 months e.g. DSS/Benefit/Unemployed/Full-time Student or SelfEmployed/ contracted for less than 3years) the Credit Referencing Agency will attach the condition that a Guarantor is needed to be in place.  

In the case of overseas applicant, where an applicant has not been in the UK for a suitable period of time(less than 3 years). All overseas students are required to have a guarantor.

Important to Note!

Initial and Application Referencing

Move in Monies

You must ensure FLK Lettings are in receipt of the balance of any monies outstanding on your invoice(s), in cleared funds, prior to the signing of contracts, unless advised otherwise by FLK Lettings. Rent thereafter is to be paid to FLK Lettings by way of a monthly standing order, completed at the time of signing contracts.  If rent is paid by means other than a standing order or is paid late, an default charge of £8.00 for failure to pay other than by standing order and £4.00 per day late payment will be levied. NB. Applicable to Non-Assured Shorthold Tenancy Agreement, where a property is not used a tenant(s) only or main home.  FLK Lettings do not take a Deposit for properties.



Check-in And Check-out

On the day of check-in,   unless advised otherwise, you will meet our consultant at the property, where Tenancy Documents & Inventory will be checked and signed, utility Meter Readings(Gas,electric & Water) taken and keys provided to you.  FLK Lettings will notify the utility companies and Council Tax office(where applicable) that you are the legal occupier of the said property and responsible for the supply/services at the property from the commencement date of your tenancy.  We will supply a confirmation of contact details and general advise for these companies in a Welcome Letter, within 2 days of your move in via email, along with copies of signed Tenancy Documents. Where the property has or permission has been granted to install Cable, Satellite and/or Telephone services. You will need to contact the relevant service provider to activate these services. Tenant(s) also are responsible for obtaining  a TV licence at the property.

Upon vacating the property, you will be required to hand over the keys to our consultant at the property on the day of  departure and prior to 17.00 (Tue-Fri) or 13.00 (Sat)(the check out or check in cannot occur on a Monday or Sunday).  A default charge of £99.00 will be levied for missed appointments where you have asked to be present and do not attend and for late cancellation of scheduled appointments where less than 48 hours has been given. NB. Applicable to Non-Assured Shorthold Tenancy Agreement, where a property is not used a tenant(s) only or main home.

 Failure to return all keys to our consultant on day of departure will result in a charge of £50 for the replacement of a single Key and £150 per Lock, where a number of keys are not returned or there is a security implication resulting in all associated locks and all keys having to be replaced. NOTE : Check-in and Check-out  can be arranged at the following times, depending on appointment availability : Tuesday to Friday 10:00 – 17:00 and Saturday  11:00 – 13:00. Notes on Inspections on Managed Properties.  


Other Things of Importance

Under the terms of the Tenancy Agreement, (unless specified as otherwise under Special Conditions within the Tenancy Agreement), the tenant must register and pay all Council Tax levied.

Where Property is Managed by FLK Lettings. A Holding Deposit equivalent to 1 weeks rent is payable by each tenant, 2 months, prior to the termination of a existing tenancy, together with written confirmation that they wish to renew the tenancy. The Holding Deposit will be deducted from the monies due before you move in. The Holding Deposit will be deemed non-refundable in the following circumstances: (i)where an applicant fails ‘Right to Rent’ checks (ii)You decide not to proceed with the tenancy, i.e. you have a change of mind.


You will be expected to sign the inventory prepared by FLK Lettings, when the clerk checks you into the property. Failure to sign the inventory will result in the tenancy not proceeding and the lose of your holding deposit.

Under the terms of the Tenancy Agreement (unless specified as otherwise under Special Conditions within the Tenancy Agreement), the tenant must transfer the account into their name the water utility bills.

Council Tax

Tenancy Renewal

Inventory

Water Utility Charges

OUR TENANTS FEES LIST

As part of the Immigration Act 2014, the Government is making it a requirement from 1st February 2016, for landlords and their Agents to check the immigration status of prospective tenants. This means that Applicant(s) need to prove their right to live in the UK.  All Applicant(s) excluding their guarantor(s), must supply documentation from the list below, to prove their right to rent a property in the United Kingdom.  Applicant(s) who are unable to provide documentation from the list , will be unable to rent the property.  Under this legislation we are required to refer details of applicant(s) unable to supply this information to the Home Office.


Right to Rent

Important to Note!

Important to Note!

NOTE : Check -in and Check -out  can be arranged at the following times, depending on appointment availability:

Tuesday to Friday    10:00 – 17:00

Saturday                11:00 – 13:00

Notes on Inspections on Managed Properties.  A charge of £29.00 will be levied for missed appointments where you have asked to be present and do not attend.

Registration

Every prospective tenant must complete and return a registration form. Without the completion of a registration form, FLK Lettings will not be able arrange viewings or properties.

All referencing documentation initially requested by FLK Lettings, must be received by us within 3 day of us reserving the property, any delay will result in the property being returned to market. Referencing Agency Online application must be completed and submitted within 2 days of receipt by the applicant. It is the applicant(s) responsibility to take all reason care to ensure their Referee(s) are aware, willing and available(within the 14 day reservation period) to verify information you have submitted in your Online application, when they are contacted by a referencing agency(FCC Paragon).


Assuming that the tenancy goes ahead, the Holding Deposit will be deducted from the monies due before you move in. The Holding Deposit will be deemed non-refundable in the following circumstances: (i)where an applicant fails ‘Right to Rent’ checks (ii)You decide not to proceed with the tenancy, i.e. you have a change of mind, (iii) Failure to sign the inventory with the clerk at check-in (iv)If you fail to provide part or all referencing documentation requested initially by us, preventing the completion of the referencing process and signing of a tenancy within 14 days of the property being reserved. (v) If you fail to provide complete and accurate information in your application. It is the applicant’s responsibility to make sure that every reference is available as the tenancy will be deferred until we are in receipt of all references. FLK Lettings reserve the right to refuse an application where references or financial information are deemed unsatisfactory or referencing documentation requested initially by us is not provided within the specified timescales. Proof of address will be required from all tenants. The only exception where the Holding Deposit will be deemed refundable is where the FLK Lettings declines to grant the tenancy, in circumstances other than those mentioned.

It is the applicant’s responsibility to take reasonable care to supply complete and accurate information in their application-


Reasonable care (This should not be taken as an exhaustive list)

Prior to submitting or applying for Property to rent, it would reasonable for an applicant to:

 Check your Payslip/P60/Employment contract/Employer/Accountant to confirm accuracy of your stated income or employment status.  

 Asking FLK Lettings or the referencing agency(FCC Paragon) if you are not sure about anything prior to submitting an application and following any advice given.

 Checking with a credit agency e.g. Experian, Equifax or Callcredit for any defaults or CCJ’s on your credit file, that you may not be aware of, prior to apply to rent a property.

 Ensuring your employer, previous Landlord(s) and any other referee are aware, willing and available(within the 14 day reservation period) to verify information you have submitted in your Online application, when they are contacted by a referencing agency(FCC Paragon).  Where you have doubt that this is not the case, you should not ‘reserve’ a property and submit an application.


Careless

 This is where you failed to take reasonable care to submit accurate information.


Deliberate(This should not be taken as an exhaustive list)

This is where you knew that information or a document was inaccurate, when you submitted it to FLK Lettings or the referencing agency (FCC Paragon). Examples of deliberate inaccuracies include deliberately:

 Overstating your income

 providing information which is clearly inaccurate about your income or employment – even if the FLK Lettings would have been satisfied with the correct information

 failing to disclose (when directly asked) any relevant information which later comes to the landlord or agent’s attention

such as valid (CCJ)County Court Judgements, (IVA) Individual Voluntary Arrangements or (DMP)Debt Management Plan

 Failing to declare any legal disputes with previous Landlord’s

Deliberate and concealed inaccuracies

This is where you knew that the information or document was inaccurate and you took active steps to hide the inaccuracy from FLK Lettings or the referencing agency (FCC Paragon), either before or after you sent it to FLK Lettings or the referencing agency (FCC Paragon). An example of taking active steps to conceal an inaccuracy is where you create a false Landlord reference to cover a legal dispute with previous Landlord’s.


A applicant must make sure that every reference is available as the tenancy will be deferred until we are in receipt of all references. FLK Lettings reserve the right to refuse an application where references or financial information are deemed unsatisfactory or referencing documentation requested initially by us is not provided within the specified timescales. Proof of address will be required from all tenants. The only exception where the Holding Deposit will be deemed refundable is where the FLK Lettings declines to grant the tenancy, in circumstances other than those mentioned. Where a Holding Deposit is deemed refundable, this will refunded to the applicant within 7 days of the FLK Lettings decision. Where a holding deposit is deem non-refundable FLK Lettings will provide reasons in writing to explain why we are retaining your holding deposit within 7 days of such a decision.


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